Invitation Code

How to Use the Invitation Code Feature in EventNook

EventNook’s Invitation Code feature is designed for event organizers who need to control access to specific ticket types—such as free or complimentary passes for Speakers, Media, or VIPs—using a special invitation code. Unlike promotional discount codes, the invitation code restricts ticket access to only those who have the code, ensuring that only authorized individuals can claim certain ticket types.

How Invitation Codes Work

The Invitation Code allows event organizers to set certain tickets as accessible only by those with the code. This is ideal for offering free or complimentary passes for certain groups, such as:

  • Speakers, Media, Event Sponsors

  • Members

  • VIP Guests, etc

By providing these attendees with an invitation code, you ensure that only authorized individuals can access these exclusive tickets.

Setting Up Invitation Codes

Here’s how you can set up and use invitation codes for your event:

  1. Log in to your EventNook and go to the event you want to manage.

  2. Navigate to Manage > Invitation Code

  3. Create Invitation Code

  4. Click Save Changes

Managing Invitation Codes

The Manage > Invitation Code feature in EventNook App V3 allows you to easily oversee and organize all your invitation codes in one place.

From this section, you can:

  • Upload invitation codes in bulk, saving time when dealing with a large number of guests that require invitation code.

  • View a complete list of all invitation codes that have been created for your event.

Bulk uploading Invitation Codes

Bulk invitation codes are useful when you need to personalize a large number of invitation codes for a large group of attendees. You can do this by clicking 'Create Bulk Invitation Codes', where you can conveniently generate multiple codes by entering each new code on a separate line, and selecting the applicable ticket type(s).

This allows you to upload and manage them in bulk, rather than creating each code individually—saving time and ensuring consistency across your guest list. An example is shown below:

Sample Bulk Invitation Code Upload for Multiple Parents

Tip: To prevent abuse of invitation codes, set the Limit Usage Count to 1 under the Advanced Settings, so each invitation code can only be used a single time.

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