Multi-Session Guide

How to Easily Manage Event Activities with EventNook’s Session Scanning Feature

Planning a multi-faceted event with activities like breakout sessions, master classes, a welcome party, or merchandise collection can be complex. Ensuring that attendees have access to the right sessions based on their ticket types or registration selections is crucial for a smooth experience. EventNook’s Session Scanning feature helps you easily track and manage attendees for various activities throughout your event.

Here’s how you can set up and scan activities at your event with ease using the EventNook Session App.

Real-Time Scanning Demo

How to Create or Set up Sessions

Step 1: Create Sessions in Your Event Settings

To start, create the different sessions or activities under your event. Follow these simple steps:

1. Go to Event Settings in your EventNook dashboard.

2. Navigate to the Multi-Session option.

3. Create each session by typing in the Session ID and Session Name.

   • For example: Welcome Party, Breakout Session 1, Master Class

4. You can also assign specific ticket types to each session to ensure only eligible attendees can access particular sessions.

Create Session example

Step 2: Apply Additional Criteria for Attendance Eligibility for a Session

You can set up specific eligibility criteria to ensure that attendees only access the activities that match their ticket types or registration preferences. EventNook allows you to customize each session with the following options:

• Ticket Type Filtering: For example, if you are creating a session (E.g., “Master Class Session”) that is only available or entitled for Conference Delegates, you can apply the eligible ticket types to the session. Attendees with other ticket types that are not eligible or not applied, will not be eligible to check into the session. The session app will show invalid ticket when you scan a QR Code of non-eligible ticket passes.

• Form Field Selection Criteria: If your event includes breakout sessions and attendees selected their preferred sessions during registration, you can filter check-in eligibility based on those selections. This ensures that attendees are only allowed to check in to the specific session they registered for in advance. This feature enables you to filter attendees using the values from specific registration form fields—such as Dropdown Lists, Multiple Choice options, or Breakout Session fields—to control and streamline session check-ins.

Step 3: Download Session App - Check-in and Check-out Scanning

EventNook Session App

Once your sessions are set up and criteria are in place, the EventNook Session App simplifies the check-in and check-out process for each session or activity:

1. Download the EventNook Session App from the Apple App Store.

Use the app to scan attendee QR codes as they enter or exit each activity or session.

The app will automatically validate their eligibility based on the settings you’ve applied:

• If an attendee has the correct ticket type and meets the additional criteria, their QR code will be validated, and they can check in.

• If they are not eligible, the app will display an Invalid QR Code message, preventing unauthorized access.

This ensures a seamless experience for both attendees and organizers, with clear access control for each session.

Gain Actionable Analytics for Better Event Planning

Gain Real-time Report: Actionable Analytics for Better Event Planning

One of the key benefits of using the EventNook Session App is the ability to gather valuable data and insights on session attendance. The app captures detailed check-in and check-out data for each session or activity, providing you with real-time analytics, such as:

• Number of attendees for each session: Easily see how many people attended each breakout session, master class, or social activity.

• Session popularity: Identify which activities had the most engagement and were the most attended.

• Attendee behavior: Understand patterns, such as when attendees are more likely to check in or out of certain sessions, and track the flow of attendance across your event.

This data is invaluable when planning future events, as it gives you concrete metrics to improve event design. For example, you may choose to expand popular sessions or revise the schedule to better suit attendee preferences based on the insights from this event.

By leveraging the attendance analytics provided by the EventNook Session App, you can make informed decisions that enhance the attendee experience and optimize resources for your next event.

Conclusion

EventNook’s Session Scanning feature allows you to manage check-in and admission access control to various activities and sessions during your event. Whether it's breakout sessions, master classes, welcome parties, or merchandise collections, you can easily track attendance and ensure that only eligible attendees participate in each session. The ability to filter by ticket type or registration preferences ensures smooth operations and enhances attendee satisfaction.

Additionally, the powerful analytics provided by the EventNook Session App gives you detailed insights into attendee behavior, allowing you to make data-driven decisions for future events. By understanding session popularity and attendance patterns, you can tailor your next event to be even more successful.

To get started, visit EventNook Onsite App and set up your event today!