D&D Event - Selling Table Ticket
Use Case: Selling Table vs. Individual Tickets for a Paid D&D Event
Background: Organizing a successful Dinner & Dance event, whether for fundraising or exclusive member nights, requires strategic ticketing options. Typically, events feature both individual ticket sales and full table bookings (10 guests per table).
Objective: This use case study demonstrates how EventNook can streamline the management of dual ticketing strategies based on your event
✅ Use Case Overview
Customer Requirement: Offer two types of tickets:
Individual Ticket – $450 per person
Whole Table Ticket (10 pax) – $4,500 per table
Goal: Provide flexibility to buyers while ensuring guest information can be collected efficiently, either upfront or later.
Option 1: Collect All Attendee Details at Point of Table Purchase
If you want to collect the names and details of all 10 attendees immediately when someone purchases a Table Ticket, here’s how you can configure it:
🎯 Setup Instructions
Ticket Type: Group Registration Ticket
Price: $450 per person (total $4,500)
Min Pax per Ticket: 10
Max Pax per Ticket: 10
Label/Name: “Table of 10 (Full Guest Info Required)”
This setup enforces that the buyer must register 10 guests in a single transaction, and they’ll be prompted to enter all attendee information.
✅ Best For
Corporate events where guest info is needed for seating or dietary planning upfront
Organizers who require full attendee data early
⚠️ Things to Consider
Some buyers may not have all 10 names ready. This could slow down sales if the form is too time-consuming at the point of purchase.
Option 2: Sell Table with One Buyer and Collect Attendee Details Later
To speed up sales and allow buyers to fill in attendee information later, this method works better.
🎯 Setup Instructions
Ticket Type: Single Registration Ticket
Price: $4,500 per table
Min/Max Pax per Ticket: Not needed (defaults to 1)
Label/Name: “Table of 10 (Register Guests Later)”
After purchase, you can allow the buyer to assign 10 attendee slots using one of these methods:
Option A: Use Promo Code for 100% Discount
Create a Promo Code that offers 100% discount.
Allow the table buyer to use it to “claim” up to 10 individual guest tickets for free.
Promo code can be unique per buyer or shared.
Option B: Use Invitation Code Feature
Send out Invitation Codes linked to free individual passes.
Buyer distributes the codes to their 10 guests who register themselves.
💡 Pro Tip: Enable Self-Edit Feature for Buyer
Include a “Self Edit Registration” link in the confirmation email so that the main buyer can later edit the details of each attendee in the group.
Here is the mail-merge link of the Manage Registration in the confirmation email.
🔔 Reminder Email Strategy
To ensure guest information is collected in time:
Set up Reminder Emails targeting Table ticket buyers with the Self Edit Registration link or the registration link to claim the tickets for attendees in the table.
Include instructions and links to:
Claim guest passes using promo/invite code
Update attendee information
Send reminders 1 or 2 weeks before event.
🧾 Summary
Option 1: Group Ticket (10 pax)
At time of purchase
Requires full details
Moderate
Option 2: Single Ticket ($4,500) + Promo/Invite
Later
Faster checkout
Slightly more setup
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